Executive Assistant | Wellington
Job Description
Support Public Health Agency teams working on critical health equity priorities
Use your excellent support, communication and administrative skills and make a direct contribution to the health and wellbeing of New Zealanders
Salary midpoint of $70,106. Actual salary dependent on your experience
We have an opportunity someone who is excited about supporting three senior managers in the Public Health Agency who lead essential work on Māori and Pacific health equity, public health strategy and community sector stakeholder engagement.
This is an executive level support role that will enable you to contribute to and get directly involved in this work. The role would be most suited to someone who has experience in supporting multiple managers in what can sometimes be a fast-paced environment. Demonstrated experience with working in central government would be ideal, but this is not a necessity.
You will provide executive support to the people leaders for the Strategy, Monitoring and Engagement Group, the Pacific Health Team and the Hauora Māori Tūmatanui Team, as well as some administrative support to the wider groups.
Ko wai mātou - About us
At Manatū Hauora – Ministry of Health we are the kaitiaki of the health system, providing leadership and driving strategy and performance. We regulate the health sector and are the primary source of advice on health matters.
The Public Health Agency sits at the heart of Manatū Hauora and leads all public health and population health policy, strategy, regulatory, intelligence, surveillance and monitoring functions, and has a key role in providing advice to Ministers on all public health matters. It provides public health leadership across the health and disability sector and influences wider determinants of population health to enable people, their whānau and environments to be healthy and improve their wellbeing.
Ko ake mahi - What you'll do
provide diary management with a strong focus on forward planning and time management, ensuring people leaders achieve their priorities
make sound decisions about what information is needed by whom for effective administration of the group
Liaise and interact with senior officials, Māori, Pacific and community leaders across the health system
partner and collaborate with others across the Ministry and the wider health and community sector.
To perform this role effectively, your people skills will be paramount. You will be liaising with senior Māori and Pacific health leaders on behalf of your managers, therefore an understanding of cultural nuances is essential. You will be organised, motivated, approachable, able to build relationships and be eager to collaborate with others. You will demonstrate agility, initiative and a ‘can do' attitude.
If you enjoy working in a supportive, dynamic and fast-paced environment where one day is never the same as another, then please apply.
Ko pūkenga - What you'll bring
Previous experience in a Personal Assistant or Executive Assistant role providing support to a senior executive and their team
Advanced skills in the MS Office Suite, including Sharepoint
Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
An understanding of kawa and tikanga and a commitment to Te Tiriti o Waitangi, working in partnership with Māori
An understanding and appreciation of Pacific Island cultures, communities, and varying perspectives.
Previous experience, or a commitment and openness to learn, using your cultural competencies to support health equity activities with priority populations
Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders
Ko mātou me tō matou whare - What we bring
Unlock your career potential at Manatū Hauora, where you'll discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, diversity and inclusion are woven into the fabric of our culture, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.
Ngā Uaratanga – Our values
Our Values underpin how we work together and with the health and disability sector, public service colleagues and communities.
Manaakitanga (Listen on Māori Dictonary.co.nz) - we show care, inclusion respect, support, trust, and kindness to each other
Kaitiakitanga (Listen on Māori Dictionary.co.nz) - we preserve and maintain an environment that enables the Ministry and our people to thrive
Whakapono (Listen on Māori Dictionary.co.nz) - we have trust and faith in each other to do the right thing
Kōkiri ngātahi (Listen on Māori Dictonary.com Kōkiri + ngātahi) - we connect and work together collectively towards a common purpose.
Me pēhea te tono mai - How to apply
To view the position description and apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz.To apply, you must hold the right to work in New Zealand. For information on work visa eligibility, check out the Immigration New Zealand website.
Applications close on Tuesday, 8 September 2024. We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date.
All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.
We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.
