Personal Assistant | Wellington
Type: Permanent
Hours: Full time
Location: Wellington
Business Group: Strategy
Branch: Digital Public Service
Salary: $58,799 - $73,463
About Us
At the Department of Internal Affairs (DIA), we serve and connect people, communities, and government to build a safe, prosperous, and respected nation. We are deeply committed to Te Tiriti o Waitangi principles and actively support Māori aspirations in the digital era. The DIA, first established in 1840, is the oldest department in government, with a proud history of delivering critical public services.
The Digital Public Service Branch works across the public sector to drive digital transformation, supporting both the Minister for Digitising Government and the Government Chief Digital Officer (GCDO). Our Directors play a vital role in this mission, and we are seeking a highly organised and professional Personal Assistant (PA) to support our two Directors in managing their leadership responsibilities effectively.
The Role:
As the Personal Assistant to the Directors of Māori Digital and Crown Relationships, and Strategy, you will provide essential administrative and organisational support. The Directors have both internal and external leadership responsibilities, engaging with a wide range of stakeholders, including Ministerial staff. Your ability to anticipate the Directors' needs and efficiently manage their schedules, communications, and documents will be critical to the smooth operation of their leadership responsibilities.
Key Responsibilities:
Diary and Schedule Management: Efficiently manage the Directors' calendars, appointments, and travel arrangements.
Meeting Preparation: Anticipate needs by preparing documents and briefings in advance of meetings.
Correspondence Management: Prioritise and handle communications, ensuring confidentiality and timely responses.
Partner and Stakeholder Engagement: Serve as a first point of contact, managing queries and relationships with professionalism.
Administrative Support: Prepare reports, presentations, and correspondence with high accuracy.
Meeting Coordination: Organise meetings, take minutes, and ensure the timely distribution of agendas and action points.
What You Will Bring:
Proven experience as a Personal Assistant, with knowledge of both public service and machinery of government or in the corporate sector.
High proficiency in Microsoft Office 365 tools and document formatting.
Exceptional organisational skills with the ability to manage multiple tasks and prioritise effectively.
Strong attention to detail and high-level accuracy in documentation.
Excellent communication skills, both written and verbal, with a professional, courteous approach.
Ability to handle sensitive information with discretion and maintain confidentiality.
Experience with diary management, meeting coordination, and travel arrangements.
A proactive problem-solver who can anticipate needs and offer solutions.
Why Join Us?
Be part of a team at the forefront of digital transformation in the public service. Contribute to projects that have a direct impact on the wellbeing of Aotearoa and its people. We value te ao Māori, te Tiriti o Waitangi, teamwork, and a strong spirit of service. DIA is committed to diversity, equity, and inclusion, creating a workplace where everyone has equal access to opportunities.
Apply Now:
If you're ready to make an impact and support our mission in transforming the public service, we’d love to hear from you. Please submit your application, including a CV and cover letter, detailing how you meet the requirements of this role.
Applications close: 5pm, 30 September, 2024
For more information please contact: Robert Te Moana, robert.temoana@dia.govt.nz
Job description: To review the full job description, please click here.
ABOUT US
At the Department of Internal Affairs, the work we do makes New Zealand a better place for those born here, and those new New Zealanders who have chosen to call this country home.
ABOUT THE TEAM
Digital Public Service | Te Kōtui Whitiwhiti
In a field where the pace of change is rapid, the Digital Public Service | Te Kōtui Whitiwhiti branch works with and through agencies to drive and deliver a customer-centred digital government. We are transforming the way we work to build on our knowledge and ultimately create an environment that responds quickly to meet the needs of a faster, agile and inclusive digital government service.
Playing a key role in supporting the Government Chief Digital Officer and the Strategy for the Digital Public Service, we are looking for talent who can work collaboratively to leverage our people and technology, to improve and drive for a unified digital public service for all New Zealanders. More information on our work programmes can be found here: https://www.digital.govt.nz/digital-government/strategy/
Meet our people - https://www.youtube.com/watch?v=x_7k4HZP2N0
